Operators who use VirtualPostMail to manage a remote business address can be notified as soon as physical mail is opened and scanned. A New Content Scanned event can start a Mobile Message SMS through Zapier, giving a nominated staff member an alert without requiring them to watch the online mailbox. The same event can create or update a Mobile Message contact when a new recipient needs to be recorded.

This can help property managers, company administrators, accountants and distributed teams respond to important correspondence sooner. A short text can identify that new scanned content is available and remind the recipient to sign in to VirtualPostMail for the details. Mobile Message can also add a recipient to a list for future operational notices. The SMS contains text only, so the workflow should alert someone to review the scanned mail online rather than attempt to send the scan itself. Zapier handles the connection and lets you choose the recipient, fields and message content. It is a practical way to make mailbox monitoring more visible during the working day.